Do you feel like you have 100 things to do and no time to do them? And while you are working on one task, the other 99 just keep circulating in your head?
Or are you well-versed in managing projects, but you are looking for a new, simple, free solution with all the latest integrations and features?
Well friend, I think Trello is exactly what you need!
In my last post, I shared how important it is for me to have a written plan for all my creative projects. So today, let’s take a look at the tool I am current using to manage my projects: Trello
What is Trello?
Trello is a visual way to manage your projects and organize anything. Each task or card is stored in a column or list that could represent the status of the task, the week you are going to do it, or who on your team is working on the task.
Along with each task you can add almost anything: pictures, due dates, assignees, check lists, links, comments, watchers, attachments, and more. And that is just the out of the box features, with Trello Power-ups, you can do much MUCH more.
So at it’s core, Trello allows you to store whatever information you want and organize it how you see fit. Let’s get signed up and then take a look at a few examples.
How to Get Started
You can create an account at https://trello.com/signup. You can also sign up with your Google account.
If you would like to see how others are setting up their boards, I really enjoy poking around here for inspiration: https://trello.com/inspiration
But before you dive in, let me give you an overview of the boards and share a few workflows.
A Tour of Trello
For a project task list, the most basic board could have 3 statuses or lists: To Do, In Progress, and Done. I’ve outlined this in the image below.
I highlight in the menu section, 2 features that I love:
Backgrounds: Trello has integrated with Unsplash to allow you to set a beautiful picture as your board background. A stunning background may be just what you need to re-ignite your creative inspiration.
Power-Ups: There are a lot of Power-Ups, but the one I use most often is the Calendar. Every card that has a due date will show up on the calendar. And moving an item on the calendar will change the due date of the task.
How I Am Using Trello
Let’s take a look now at some of my Trello boards and then I encourage you to start your own!
Full Focus Planner
This board is based off Michael Hyatt’s Full Focus Planner, and I am still getting into the rhythm of using it.
The idea is that each week, I identify 3 big goals that will move my projects forward. Then each day I identify 3 smaller goals (tracked in checklists) that help me reach my weekly goals.
Beginner Guitar Course
Here is the board I used to manage my Beginner Guitar Course. As you can see most of the items are done - we like that!
Instead of archiving or deleting cards, I chose to keep them on the board because they give me a reminder of all I have accomplished and some of them include good information that I reference from time to time.
Here is an example of what your calendar could look like to help you plan out your tasks for each day.
This board is managing my financial calculator website / app. I had to put the project on hold after getting sick a few months ago, but I am hoping to pick it back up soon.